27. September 2019 - 9:00 till 16:30
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Time Management for Managing Projects and Complex Tasks | PD Training | Friday, 27. September 2019

Managing complex tasks, like projects, requires a range of time management skills.  Most important is the estimation process for costs and timings.  Most project estimations are difficult to forecast, hence a large number of projects that are delivered over-time and over-budget.
The new PD Training Signature series course, Time Management for Managing Projects and Complex Tasks, incorporates best practices from a range of professional frameworks like Agile SCRUM, to create a real-world time management training course for the real-world project manager. 
We introduce course participants to a range of modern tools including mobile apps, online counters, and timers, which allow you to better leverage your time while at work.  Mobile devices can now be important tools when improved productivity is the primary goal.
Learn essential skills like how your personality type can actually impact your personal time management, multiple estimation techniques, delegation of tasks, meeting management, managing a crises situation and much more!
Learning Outcomes

How to use your Personality Traits to improve your Time Management
Learn to Organise the Workspace for Efficiency
Making the Most of Planning Styles and Approaches
Estimating Time for Tasks – using PERT and Planning Poker
What to do if you’re not a “Planner”
Master the Art of Staying Focused
Discover How and When to Say “No”
Master when and how to delegate for maximum productivity
Gain Skills to Instil Good Habits and Eliminate Bad Ones
Gain insightful skills to better manage meetings
Manage Email
Handle high pressure, crisis situations with ease
Discover alternatives to in-person meetings

Course Outline
 



Time Management for Managing Projects and Complex Tasks - Lesson 1 My Personality And Time Management 

Using my awareness of personality profiles to improve time management
Reflection


Time Management for Managing Projects and Complex Tasks - Lesson 2 Laying The Foundations For You And Your Team 

5s Counting game my scores
“First, 5s and get clear”

The 5s System
What is 5s?

5s Terminology

5s in the digital workspace
Why is 5s necessary
Benefits of undertaking 5s

Reflection

My 5S take-aways:





Time Management for Managing Projects and Complex Tasks - Lesson 3 Keeping on Schedule 

Planning Styles

Which planning style is better?

Planning approaches - top down or bottom up

Planning at work
Plan work and time - avoid oops,use your oppas!

Estimating time for tasks – using pert and planning poker

Project Evaluation and Review Technique (pert) (from PMBOK Project Management)
Planning poker (from scrum project management)
Why fibonacci series is used
Maximise the value – ritualise this process!

Stay ‘switched on’ and creative – use fiba

Ask the fiba questions

Planning for non-planners – “planning by questioning”
Reflection


Time Management for Managing Projects and Complex Tasks - Lesson 4 Now Plan 

The rule of deadlines – parkinson’s law

How to use parkinson’s law to your advantage.

Feeling challenged? Win with power-plays,

(A Variation On The Pomodoro Technique, Also Known As Time Boxing)!
Your Power-Play Coach Says To Remember To Include S.T.I.N.G. In Every Power-Play

How to deal with interruptions

Interruptions – take control when you can
Handling interruptions efficiently

How to say no… and be loved for it!

The “direct no” approach
Exercise: saying direct no
The “indirect no” approach

Reflection




Time Management for Managing Projects and Complex Tasks - Lesson 5 The Art Of Delegation 

The Art Of Delegation
Think laterally to be more productive
One person, can’t achieve much on their own
When to delegate
Delegation types
Delegation check List
To whom should you delegate?
Keeping control
The importance of full acceptance
When delegating, remember
Reflection


Time Management for Managing Projects and Complex Tasks - Lesson 6 Managing Your Habits 

Definition

Why do we develop a bad habit?
How to be disciplined

6-Steps to eliminate A bad habit

How to beat the urge

Reflection




Time Management for Managing Projects and Complex Tasks - Lesson 7 Meeting Management 

Meeting Attitude: A short self-assessment
Deciding if A meeting is necessary
Using the pat approach
Building the agenda

Time:
Making sure the meeting was worthwhile

Alternatives to meetings

Instant Messaging
Teleconferencing
E-Mail lists and online groups
Collaboration applications

Reflection


Time Management for Managing Projects and Complex Tasks - Lesson 8 Technology 

Email

Manage your emails – don’t let email manage you
Archiving
Frequency

Manage your inbox with flags and rules

Flag incoming messages for follow-up
Set a reminder for more important items
Create rules
Always connected:
Balancing perspective
Takeaways

Your own personal assistant? Yes, you can!

Smart phone or tablet or windows 10
How can they help
Closing the loop

Universal note taking apps

Out of reach, out of sight, out of mind? - not anymore!

Reflection




Time Management for Managing Projects and Complex Tasks - Lesson 9 Reflections 

Create an action plan
Accountability = Action